Archive for the ‘Leadership’ Category

Note: Please contact me if you or anyone you know of is interested in publishing this series as a book (or in any other format). I can also provide a full book proposal and will refer you to my agent. This is Chapter 1 of my series on leadership and leadership development, based on my experience as an army officer and over 10 years as a business and management consultant helping businesses and executives to thrive in the face of rapid change, risk, and uncertainty. It comes from a book I started to write two years ago. I’ve been posting the introductory chapter as a series on this blog, which you can consult at the following links:

Leadership is the same in the military, business… and hockey

My purpose in writing this series on leadership

What do I mean by leadership anyway?

Why the military approach to leadership is so powerful?

People want to follow competent leaders

The first principle of leadership is to achieve professional competence. Competence, integrity, and accountability generate credibility with superiors, employees, peers, and the public. Credibility in turn generates respect, which then leads directly to leadership effectiveness.

Steve Jobs is the perfect example of what I mean by “competence is the heart of leadership.” By all accounts, Jobs was a very hard person to get along with. He could be moody, mercurial, and self-centered. One thing everyone agrees on though is that he was a masterful communicator and a technological visionary. He had an ability to draw the best out of the people around him, especially if they could put up with his demanding personality. Steve Jobs was probably the most admired and successful businessman of the Internet Age, at least up to his death in 2012. People didn’t work with or for him because they liked him; they did so because they knew he could lead them to perform beyond expectations and propel them to a whole new level of creativity and productivity.

Competence is the mix of skills, knowledge, and attitudes that is required to be an effective and efficient leader. Knowledge consists of theoretical concepts and technical data. It includes the information required to analyze situations, assess people, make decisions and plans, and understand when, how, and why to act in a timely, efficient, appropriate, and effective manner to achieve individual and organizational goals.

Skills are applied knowledge, the capacity to act according to learning and experience. Whereas knowledge is essentially theoretical in nature, skills can only be acquired through diligent and consistent practice until they become second nature. You can study the psychological aspects of leadership in scientific literature and books, but it’s only when you can translate that to action on the ground with real people that you can truly say you’re a skilled leader.

The technique of supplying corrective feedback illustrates well the relationship between theoretical understanding and practical application. Psychology informs us that people are more open to criticism when it’s constructive and couched in positive, growth-oriented terms. That’s the knowledge part. One of the corresponding techniques on the practical side of the equation is to provide feedback through the “sandwich” technique. You start by giving an overall positive assessment of the subject’s progress and performance. Then you point out the two or three areas where he or she needs to improve. You then assure them of your availability to provide timely advice and the training or coaching to improve. Finally, you reiterate the overall positive assessment, and gain their commitment to specific and measurable improvement goals.

The third component of competence is attitude, which includes all of the dispositions, traits, and beliefs that are required of a leader. At first, an individual must want to take the lead, to be out in front, take risks, and assume responsibility. After that, he must have the right mindset to continue leading, to be accountable, and to have the integrity to influence and inspire others. At one point during his presidency, Barack Obama was criticized from all quarters for saying he preferred to “lead from behind.” Most observers sensed, correctly, that this is an oxymoron. To lead is, by definition, to be out in front, taking hits and risking your reputation. You can’t do that with a wall of people in front of you to protect you from the harshness of reality.

By the same token, leaders must be willing to accept a certain amount of conflict and questioning from their advisors. Otherwise they risk getting lost in a miasma of sycophancy and adulation that cuts them off from reality. To counter this, Abraham Lincoln intentionally forged a cabinet that was, as aptly named by historian Doris Kearns Goodwin, a “team of rivals.” He wasn’t afraid to accept various points of view and challenges to his thinking and plans. As a result, his policies were stronger and bolder, and he is recognized as one of the greatest political leaders in American—and world—history.

Leaders must excel in all three forms of competence, and these must be in balance as much as possible. Someone who has knowledge and the right attitude to be a leader, but who doesn’t know how to lead, influence, and inspire others, is either ineffectual as a leader, unqualified, or simply inexperienced. Someone who has knowledge and skills, but lacks the right attitudes and dispositions to lead with intention, integrity, and a sense of responsibility will often display a lack of accountability, unpredictability, moodiness, as well as egotistical, vainglorious behavior. Someone who has the skills and the right attitudes will know how to influence and inspire others, but will lack the wisdom to apply these abilities in a timely, effective, and ethical manner. Such leaders can often be highly charismatic—think of Adolf Hitler … or maybe that crazy boss you once worked for—but they can be extremely dangerous and even destructive.

At this point this probably all seems a bit abstract, so allow me to make it more concrete. Back in 1981 I was a cadet at officer candidate school. Our captain explained the nature of leadership to us. She said that leadership consists of two key areas of application: management and inspiration. It’s not enough to be inspirational. An effective leader must also work to become a good manager, which in turn contributes to his or her ability to inspire and influence.

Now, I have to admit that this goes against one of the most common beliefs about leadership and management. I have often heard executives and entrepreneurs go on about how you can be a good leader without being a good manager, or vice versa. In actuality, they are confusing inspiration—an aspect of leadership—with leadership as a whole. This can make some sense if we’re only speaking colloquially. However, we must be precise with these terms because they each have a specific meaning. If we’re truly serious about understanding and acquiring the competencies we need to lead, then we must analyze all the requirements of competent leadership.

The Case of the Harried Manager

Mike was recently promoted to the position of section head and reports to you. He is in his early 30s and this is his first real supervisory/managerial position in the organization, although he has been in charge of the section for short periods of time on an interim basis. He is also a volunteer on the executive of the local marina and helps to organize the annual regional race. You assume he knows a thing or two about planning and organization. That’s one of the reasons he was promoted, right?

You have noticed over the last week that the quality of his written reports has deteriorated and that he is often late for meetings. This morning you saw him in the parking lot as you arrived about 45 minutes earlier than usual and as he was rushing into the building. You asked him how things are and he mentioned that he had a lot of work to do and needed to get in early. You noticed that he is looking increasingly harried and very tired. You also recall him yelling at one of his subordinates last week for what appeared to you to be a very mundane matter. You tell him to come and meet with you at 3 pm in your office.

You are an experienced executive and have seen this type of thing before. In fact, you can recall your own first experience being in charge of people and how you ended up working very long hours and making unreasonable demands on yourself and your subordinates. You also recall that no one seemed to care when you were at that point in your life and career. You would like to help Mike, but you also want to empower him. He needs to work on his time management and work prioritization skills and also his overall planning and organization competencies. In other words, he needs to develop his managerial competencies.

Mike the Harried Manager was increasingly ineffective as a leader because he was disorganized and managed his time and priorities poorly. During my army career and my ongoing coaching consulting practice, I have found that poor leadership is often attributable to ineffectual management. I once had a prospective client who ran a small business installing and maintaining surveillance and security alarm systems. He was driving his employees and partners to distraction because he rarely made definite plans, much less communicate his intentions unambiguously. They constantly had to react to his last minute requests and mitigate the confusion of clients and suppliers. The company administrator and bookkeeper was the entrepreneur’s sister. She firmly believed that the company could grow and be much more profitable if her brother were to focus on providing more concrete leadership and direction to his team. Unfortunately, I was never able to pin him down for a serious meeting where we could discuss his objectives and needs. He and his company are still struggling because of his lack of organization and inability to focus on clearly articulated and communicated priorities and objectives.

Inspiration and management are clearly fundamental. However, we miss a big piece of the puzzle if we limit ourselves to these two dimensions because they only present a static picture. If there’s one thing I’ve learned through my years of practicing, researching, and reflecting on leadership, it is that it should be viewed through the lens of time and change. A leader must be able to provide guidance, interpretation, perspective, and understanding as situations flow through time. No organization or environment ever stands still. Needs change and competitors adapt to the new reality; threats appear and disappear; opportunities come and go, as do people. The one constant is the leader’s vision and guidance and his or her ability to adapt and get others to do so as well. There are three aspects to the time dimension in leadership:

  • The first is developmental: We must be able to grow; we must be able to help our followers grow and develop as potential leaders; and we must be able to steer our organizations through growth, change and evolution.
  • The second aspect of time is that the world evolves and revolves. The external and internal leadership environments are always in flux. We need to adapt to and, better still, shape it to our advantage. Failure to do either entails irrelevance or worse.
  • The third aspect is that events are just instantaneous; they also occur over periods of varying duration. Nothing happens in the blink of an eye. A prudent leader must therefore envision different end states, outcomes, and results, as well as different options to achieve her objectives.

leadership-competency-pyramid

The Leadership Competency Pyramid illustrates the fundamental importance that the military and I give to management competencies for leadership effectiveness. If we view leadership competencies and their resulting effectiveness as a house, then we can see that the ability to manage effectively is the foundation. It provides the underpinning to all other aspects of leadership. Moreover, when I wrote in the Introduction that military forces take a competency-based approach to leadership development, this is what I meant. You create junior commissioned and non-commissioned officers (NCO—roughly equivalent to a foreman or front-line supervisor in an industrial setting) by giving them highly pragmatic skillsets and tools to manage their own work and that of their team. As a matter of fact, effective management builds confidence and confidence provides a platform to be more inspirational.

Military forces grow leaders by breaking leadership into teachable skills followed by diligent practice and critique, not just classroom learning. The focus is on mastering specific behaviors and techniques to analyze combat situations, make quick and appropriate decisions, and give clear and confident orders. It is only with experience and emulation of positive role models that the “softer” skills of inspiration and change management are developed.

Furthermore, as the soldier and officer progress through the ranks, they are given more demanding training that is then supplemented with a more “philosophical” educational approach that relies on readings, reflections, and discussion. Professional development acquires nuance as the individual progresses in responsibility and effectiveness. Ethical issues and complex ramifications are increasingly the focus of analysis, study and debate as each person becomes better able to relate acquired skills, new concepts and their experience to the exigencies of complex modern warfare and leadership.

Overcoming the obstacles to competence

At first, many people react to the military principles of leadership by dismissing them as self-evident or too simple. However, this is actually a sign they are confusing “simple” with “simplistic.” Complication is not necessarily a good thing, and human interactions and group dynamics are already complex and difficult enough without adding complication to the mix. The more revealing question is why we often fail to apply them despite of our appreciation and awareness for them.

I was on my first major exercise as a newly minted platoon commander. I had about 20 men under my command, plus NCOs and an experienced platoon sergeant. After about a week on exercise, I was tired and started to ignore what I had learned about planning and giving clear and direct orders to my troops. Quite frankly, I think my company commander had noticed that I wasn’t as effective and energetic as I should have been. He got my platoon sergeant to give me a good “pep talk.” It was one of the best things that could have happened, because he told me I needed to start using my platoon commander’s handbook. This is a pocket-sized compendium of checklists, mnemonics, and templates for analyzing the tactical situation, making plans, and formulating orders. He also reminded me that the troops were looking up to me to do my job in the most exacting manner possible. Incidentally, this shows how pairing a promising young officer with an experienced deputy has benefits beyond just providing a back up in case of emergency. The NCO can act as a mentor for the inexperienced junior officer.

This was a real wakeup call for me. After that, I got into the habit of following the procedures and using the techniques I had learned on my officer training to do my job, the job that was expected of me by my commander, my NCOs and my troops. I also realized after a few days that I was the best tactician in my platoon. This might seem a bit obvious to someone who hasn’t been in that position, but in retrospect it is fundamental.

The platoon commander’s first responsibility is to command his platoon tactically. That means making sound tactical decisions and plans, and then giving orders and following up to ensure they are carried out properly and adjusted to the realities of the tactical situation. Once I started doing that, everything fell into place and I became much more effective in command. My NCOs and troops gained respect for my abilities and I, in turn, was grew in confidence. When you look at it dispassionately, the most important thing for a military leader is to manage his tasks and those of his troops so as to achieve the mission while managing the risks and not squandering the lives of his soldiers.

It’s very important to grasp what I’m saying here. A platoon commander isn’t the one who drives the vehicles and fires the machines guns. He is, however, the one who must make the plans, assess the enemy and terrain, and then give the orders. He’s like an orchestra conductor, getting all his instruments to play in harmony. The same philosophy applies to any form of leadership and management, whether we’re talking about the coordinator of a team of design engineers or the foreman in charge of a manufacturing section. At a minimum, they must understand the technical basis of the team’s work and its role in the organization. Even more critical, though, is the ability to structure the work and manage the team to achieve desired outcomes. From foreman to CEO, the leader’s number one job is to structure work for his or her followers, to provide the framework and resources that allow them to perform to their full potential. And what can be more inspiring than knowing your job, providing the wherewithal for your team to do theirs, and then doing it with enthusiasm and excellence?

When I look back at my initial experiences as an infantry officer, I realize that my failure to be serious about achieving professional competence and applying all of the knowledge and skills I had learned over the course of my training and education was attributable to two distinct, yet related, factors: lack of self-respect and poor self-efficacy. I believe that many leaders fail to be as effective as they could be because they don’t pursue professional competence with enough enthusiasm and energy. They either rely on what they believe to be their natural talents, or they don’t truly believe that they can become better leaders through practice. Even worse, they want to be friends with their followers and perceived as just one of the gang, as opposed to being respected for their competence and exemplary behavior. The result is that they fail to live up to their full potential as leaders and miss the mark in mission accomplishment.

Self-respect

Self-respect is the genuine belief that you deserve the regard and admiration of others. You’re not entitled to respect because you have the right name, or rank, or background. Rather, you earn it by being competent, knowing what needs to be done and how to do it, and getting others to buy in to your plans and follow. You also act in a manner deserving of consideration and regard. As a friend put it, you have to be respectable if you want to be respected. And that starts with self-respect.

I once worked for a company commander who got completely drunk during a winter exercise. He had apparently decided to polish off the company’s rum ration the night before the battalion’s mock attack on the “enemy’s” main positions. He got up late and was still drunk as the operation got underway, attracting much derision from the troops. Our commanding officer (CO) was furious and relieved him of his command on the spot in favor of the company second-in-command. Not a pretty picture, and surely not a sign of self-respect.

That same commanding officer was one of the army’s high flyers. He was admired, feared, and perhaps even liked as a CO. But most of all, he was respected. Once, he gathered all of the officers in the battalion together in the mess to give us a talk on his philosophy of command and leadership. Though I can’t remember 98 per cent of what he said, the one thing that has stuck with me through thick and thin is that a leader isn’t there to be liked; he’s there to be respected. This idea has become a core belief for me and guided me through my subsequent military career and since I’ve retired from the army and operated my consulting business.

One of my clients—I’ll call him Ed—was the founder of a business with about 75 employees. Over the years he had acquired a number of smaller companies in his niche and kept the previous owners on as minority partners to manage the branches. The situation eventually became a bit of a mess. The sector took a nosedive in 2009, and his business was hit hard. Ed knew he had to make major changes to his strategy and structure, but the resistance of his minority shareholders hampered him. In particular, he was letting the most influential of his partners control the agenda. Ed had to regain the initiative and steer the business through the storm with a steady and uncontested hand on the helm. The last thing he needed was someone undermining his authority.

The first thing I noticed when I started working with Ed was that he was overly concerned by his partners’ feelings and opinions. He was letting them and their concerns dictate the company’s strategy. I told him he had to exercise his authority and regain the respect of his business partners. It was okay to ask for their advice and input on decisions, but he had to make the final call. Also, he had to respect himself as the main leader of the business. After all, it’s his name on the company. He founded it and built it. He controls it and has the biggest financial and personal stake, so he is entitled to impose his will. The time for consensus decision-making had come to an end, but Ed also had to deliver the goods as company president.

Self-efficacy

Self-efficacy is the deeply held belief that you achieve your mission and goals in spite obstacles, resistance (from self and others), and setbacks. It comes from knowing that you can fill your role and fulfill your mission no matter what happens. It’s about having the faith in your ability to do what you set out to do.

Self-efficacy—as well as self-esteem and self-worth—is related to our basic beliefs about talent and learning. Educational psychologist Carol Dweck has developed a theory contrasting the growth mindset with the fixed mindset. People with a fixed mindset tend to see ability as static, something you’re born with, and that stays constant throughout life regardless of effort. People with a growth mindset, on the other hand, believe it is possible to acquire new skills and knowledge and get better with practice and experience. They seek growth opportunities as well as constructive feedback.

It stands to reason that someone with a fixed mindset will have low self-efficacy and will tend to believe that leadership is a natural talent that can’t be developed. From that perspective, you’re either a leader or you’re not. On the contrary, someone with a growth mindset will have high self-efficacy and believe it’s possible to become an excellent leader through hard work and practice. In that view, leadership is not innate; it is grown.

Confidence building measures

Self-efficacy impacts learning and performance in three ways: goals, effort, and persistence. If you want to develop your competencies as a leader, or help others develop theirs, you have to select goals that get you out of your comfort zone. Such goals provide just enough challenge to push you but not so much that you’re left wondering what to do. You must also put in sufficient effort to learn through observation, trial and error, and feedback. Finally, you must persist in your efforts until you get things right. This approach can be applied to a job, specific tasks, or individual skills, knowledge elements, and attitudes. We can think of it as a stepwise approach to acquiring and honing leadership competencies.

The Case of the Young Over-Achiever

You have just hired Feria, a 26-year-old woman with a MBA. She emigrated with her family from Iran when she was 15. She learned English in about 6 months and was able to win numerous scholarships and bursaries. In fact, she is quite brilliant. She completed her masters in record time, winning a record number of academic prizes. She was hired 3 weeks ago to lead a three-person team working on a special project for the VP. She reports to you. She tells you that her team does not respect her and that she now realizes she can’t really lead. She wants to be reassigned to a research job with no supervisory responsibilities.

What do you think the problem is? Do you think Feria has a growth mindset or a fixed mindset? Are her self-respect and self-efficacy high or low? What clues do you have? How could you help her increase it? What would you say to Feria?

Attitudes are competencies just like knowledge and skills and are just as important. That’s what the case study of Feria exemplifies. She has always been talented and a high performer. However, for the first time in her life, she really needs to buckle down and work to improve her leadership competencies. Your role as her boss is to get her to accept this and to break down her challenge into manageable steps, so she can learn and grow. She has to internalize the fact that her attitude is key.

Do you have a growth mindset or a fixed mindset? Can you identify the associated beliefs and behaviors in yourself and others? Do you know what to do to improve your mindset or adopt a better one? Can you see how your self-efficacy directly depends on your knowledge and skills, and your consequent ability to get results? Finally, can you see how all this creates a virtuous cycle, as shown in the following figure?

virtuous-circle-of-competence

In the following table I’ve combined the three levels in the leadership competency pyramid (management, inspiration, change) with the three types of competencies (knowledge, skills, attitudes). The resulting matrix gives an idea of the full range and scope of capabilities that are required for effective leadership. We could develop this type of matrix for every leadership position within an organization, starting with direct supervisors, team leaders, and foremen all the way to the highest levels, chairman and CEO.

leadership-competency-table

Knowing what to do and getting on with it inspire confidence and respect

It’s interesting to note that the first person to come up with a fairly elaborate understanding of modern management was Henri Fayol. Fayol’s conception of management is still the best one I know. As general manager of a mining operation in France in the late 19th century, Fayol was the first to identify the specific components of management: planning, organizing, directing, and controlling. Also of interest is that he based much of his thinking on military concepts of command and control.

Planning: Seeing beyond the next hill

Planning involves seeing beyond the next hill and getting everyone in your team to appreciate the situation. A military leader is expected to manage the current mission while looking out for potential threats and opportunities down the road while making allowance for various contingencies that could crop up. For a leader like you, your plan details your general intent, vision, and mission. It is the basic scheme of maneuver that tells all the members of the team where they fit in and what is expected of them, including their roles, specific tasks, and resources at their disposal. The same applies to leadership in all other fields. By extension, the leader must also provide guidance and direction to his or her followers and subordinate leaders so they have clear boundaries to frame their own planning. Here are the three questions you must answer for your plans to be effective.

Why? Asking why is about determining the aim or purpose of your plan. To do this, you must be capable of analyzing and evaluating the environment and the situation. The aim is to develop as clear an understanding as possible within time and resources constraints so you can determine your ultimate aim. You must observe conditions with a view to identifying risks, threats and opportunities that can hinder or aid you. You must also weigh various scenarios against a number of factors and make a decision about the most likely evolution of the current situation, including competitors’ and other stakeholders’ most likely actions and reactions to your moves.

What? The answer to the what question is the mission you set for yourself and your team. You have to determine what your boss, the organization as a whole, and your peers throughout the organization expect you and your team to accomplish. Additionally, you must also incorporate the needs and concerns of customers (if you have any) and any external stakeholders.

How? By answering the how question you are creating the basic outline of your plan. You must be willing to consider a range of options before deciding which to pursue. Assuming there is sufficient time, this may be an opportune moment to gain input and suggestions from followers and collaborators. Encouraging participation in decision-making and planning is an excellent way to gain commitment from your team and to ensure that you are incorporating all of their expertise and information. By fostering participation in planning and decision-making you are also accelerating your followers’ understanding of the situation and mission and giving them a head start in their own planning process.

Organizing: Building and structuring a cohesive unit

Organizing is about building the team, tasks, and capabilities to achieve your mission and objectives. To do this, you must generate or modify existing structures, systems, policies, procedures and resources to make your plans executable. Organizing is the act of finding and using the tools at your disposal to meet your aims. In addition, it is the process of estimating and matching resources to tasks and goals.

I once had a commander who said, “A vision without resources is a hallucination.” Realistically, there are never enough resources for everything you want to do. As a result, requirements and tasks must be prioritized and sequenced so as to achieve maximum effectiveness and efficiency. The principles of economy of effort and concentration of resources govern the choices one makes in organizing for action. You must decide which tasks and responsibilities to assign to each of your followers or subordinate leaders, as well as the resources they will need to execute them. Finally, you must match the right people to the right task at the right time with the right tools and inputs.

Directing: Communicating the plan and the parameters for its execution

In my experience, this is where many excellent plans and structures start going off the rails. It’s one thing to figure out where you want to go and the roadmap to get to your destination. It’s a whole different ball game to actually execute successfully.

I worked with a client and his senior management team for over six months on a new strategy and the plan to implement it. The only problem was that he failed to communicate it to his employees. This generated needless turmoil and worry in the company. The only thing the rank and file knew was that a consultant (me) was working with the company owner. The rumor mill started chugging away and next thing we knew, employees started fearing layoffs. I told my client to get everyone together and let the entire team know what the plan was, and that there was no intention of letting anyone go, which he promptly did. Still, my client’s failure to communicate his intent through clear direction led to needless worries and mistrust.

Sound execution starts with sound direction. You have to communicate your plan in a clear and direct manner, while ensuring that everyone understands your intent, vision, and mission. All members of the team must see how they fit into the scheme of maneuver and what is expected of them. Subordinate leaders and managers need to grasp the big picture, as well as the strategic, operational, and tactical success metrics, so they can make their own plans in a timely manner and communicate them in turn to their respective teams. A well-articulated and clearly communicated plan provides a framework for exercising judgment and initiative throughout the operation by everyone involved. This way, when inevitable changes occur, your followers can make the necessary adjustments to their plans and adapt quickly to the evolving competitive and environmental conditions.

Controlling: Making adjustments and staying on track

In common parlance, “control” has a connotation of micro managing to ensure implementation to exacting standards. Think of a pilot in a cockpit, acting on the flight controls so that the plane stays on course at the right altitude and the right speed. This is indeed one of the meanings of the term, but it also refers to the cybernetic mechanism whereby a system is more or less kept within certain bounds by feedback. This is the sense in which control is used in management, and certainly in the military, where it is often used conjointly with “command,” as in “command and control,” or C2.

General Dwight D. Eisenhower is reputed to have said, “A plan is nothing, but planning is everything,” or words to that effect. He was referring to the fact that planning provides a good starting point for action; but that reality inevitably upsets our best laid plans. Those executing the plan have a common framework for analyzing the evolving situation and can make adjustments on the fly, reacting to the enemy’s (or competitor’s) actions. It’s a never-ending cycle of action-reaction-counteraction. The only thing keeping the organization on track and operating cohesively and with unity of purpose is the original framework of mission, objectives, and general intent as well as the leader’s resolve and influence. Control feedback is the main signaling mechanism of the organization, conveying information to make adjustments to plans in a fast-moving and risky situation.

12 techniques to boost your leadership competence

  1. Set clear overarching objectives for you and your team.
  2. Analyze the internal and external environments, as well as the evolving situation.
  3. Consider multiple scenarios and courses of action before making a decision.
  4. Formulate a clear and direct mission and communicate it openly to your followers.
  5. Surround yourself with the right people and involve them as much as possible in analysis and decision-making.
  6. Ask for advice from followers, peers, and superiors and consider multiple perspectives in your analysis and decision-making.
  7. Break your plans into actionable steps and tasks and assign these to specific individuals on the basis of their competencies, talents, and developmental requirements.
  8. Ensure your subordinates have the resources needed to do their respective jobs and support them in their tasks.
  9. Communicate your plans and intentions clearly and directly.
  10. Question your followers frequently to know what they know, understand, and believe.
  11. Designate priorities and the focus of effort for all your plans and intentions.
  12. Follow up to ensure effective and efficient implementation of your guidance and direction.

Summary

  • Competence is the heart of leadership.
  • There are three types of competence: knowledge, skills, and attitudes.
  • People want to follow leaders who are competent and able to lead them to victory and achievement.
  • The Leadership Competence Pyramid three levels: management, inspiration, and change.
  • Management often gets short shrift or is seen in opposition to leadership, but it is an integral part of a leader’s competence toolkit.
  • The idea that you can be an effective leader while being a so-so manager is a myth. Leaders must be effective at planning, organizing, directing, executing, and controlling.
  • Knowledge is fairly easy to acquire, but what differentiates truly competent leaders is the ability to perform at and beyond expectations. This requires diligent and constant practice and skill development.
  • You need a growth mindset and a commitment to learning to lead and to develop your leadership competencies.
  • We can’t earn the respect and confidence of followers, peers, and superiors, unless we believe in ourselves and are truly committed to growth and improvement.
  • We need self-respect and self-efficacy to overcome the roadblocks to becoming truly effective leaders.
  • Confidence and respect are built over time by competent performance of our duties as leaders.

My name is Richard Martin and, as indicated by the title of this blog, I’m an expert on applying readiness principles to position companies and leaders to grow and thrive by shaping and exploiting change and opportunity, instead of just passively succumbing to uncertainty and risk.

© 2016 Alcera Consulting Inc. This article may be used for non-commercial use with proper attribution.

Note: Please contact me if you or anyone you know of is interested in publishing this series as a book (or in any other format). I can also provide a full book proposal and will refer you to my agent. This is from the Introduction of my series on leadership and leadership development, based on my experience as an army officer and over 10 years as a business and management consultant helping businesses and executives to thrive in the face of rapid change, risk, and uncertainty. It comes from a book I started to write two years ago. I’ve been posting the introductory chapter as a series on this blog, which you can consult at the following links:

Leadership is the same in the military, business… and hockey

My purpose in writing this series on leadership

What do I mean by leadership anyway?

Chapter 1: Competence Is the Heart of Leadership

The profession of arms is concerned with the legal, rational application of force to the resolution of a social or political problem. If you are going to rationally apply force, then you will necessarily be directing missions that are risky for those you are leading and the ones you wish to influence through force. The rational application of force therefore requires rational leadership.

But here’s the rub. When you get right down to it, there is nothing less rational than asking people to put themselves in harm’s way for the good of someone else. Evolution has endowed us all with a survival instinct. We have a propensity to avoid life-threatening danger, if at all possible. How do you get people to go against their deepest instincts—and interests—in order to achieve someone else’s objectives?

The military takes a very pragmatic approach to leadership and leadership development. When I was a young cadet, training to become an infantry officer, we learned a set of basic principles to guide in our leadership.

  1. Achieve professional competence.
  2. Appreciate your own strengths and limitations and pursue self-improvement.
  3. Seek and accept responsibility.
  4. Lead by example.
  5. Make sure that your followers know your meaning and intent, and then lead them to the accomplishment of the mission.
  6. Know your followers and promote their welfare.
  7. Develop the leadership potential of your followers.
  8. Make sound and timely decisions.
  9. Train your followers as a team and employ them to their capabilities.
  10. Keep your followers informed of the mission, the changing situation, and the overall picture.

In addition to inculcating these principles, the military approach to leadership development focuses heavily on the “nuts and bolts” of leadership and influence. I call this the competence-based philosophy of leadership development. In a nutshell, officer candidates and rank and file soldiers who have been selected for development are put through grueling training that builds planning, decision-making and directing skills. The military hierarchy does not rely only on character traits and willingness to take charge, but also seeks to impart the specific skills and knowledge required to command.

The underlying assumption of competence-based leadership is that soldiers will follow their leaders if they have confidence in their abilities and judgment. Confidence is directly related to the leader’s abilities to make sound plans, give clear and specific direction to followers, and to exercise rational powers and decision-making even under extreme conditions. The military training system therefore takes a fairly mechanistic approach in imparting these competencies. Instead of simply haranguing trainees or giving them rousing speeches—although those are sometimes required—leadership instructors focus on the processes of situational analysis, problem solving, planning, and organizing. Military forces the world over have created standardized approaches for all aspects of the leader’s job, from how to analyze the enemy’s likely actions and intentions, to assessing the tactical value of ground, logistical requirements, personnel needs, ammunition calculations, etc. There are also standardized processes and templates to follow for tactical planning and giving orders and direction. Everything that a leader has to do has been broken down into discrete steps. The focus of leadership training and professional development is on acquiring the knowledge, skills and attitudes to apply these processes and methodologies in all circumstances. In the final analysis, conflict is too dangerous and important to be left to the vagaries of personality and natural talent. Leadership trainees are assessed against these requirements and must be able to implement them to a reasonable standard before official promotion and appointment to command.

I’ll have much more to say about all of these leadership principles and processes as the book progresses. The key point though is that leadership can be developed. Some people have more natural talent than others. Also, some people have more of the “right stuff” to progress through the ranks and be entrusted with very high levels of responsibility. However, no matter what the command level—tactical, operational, or strategic—leadership is fundamentally the same in form and philosophy. It is the content and complexity of the leadership and command challenges that change as hierarchical and operational responsibilities widen in scope and deepen in impact.

© 2016 Richard Martin. Reproduction, forwarding and quotes permitted with proper attribution.

Note: Please contact me if you or anyone you know of is interested in publishing this series as a book (or in any other format). I can also provide a full book proposal and will refer you to my agent. This is from the Introduction of my series on leadership and leadership development, based on my experience as an army officer and over 10 years as a business and management consultant helping businesses and executives to thrive in the face of rapid change, risk, and uncertainty. It comes from a book I started to write two years ago. I’ve been posting the introductory chapter as a series on this blog, which you can consult at the following links:

Leadership is the same in the military, business… and hockey

My purpose in writing this series on leadership

Why is the military approach to leadership so powerful?

Chapter 1: Competence Is the Heart of Leadership

Before we go any further, it will be helpful to define exactly what I mean by leadership. Whenever I’m facilitating a strategy retreat, working with an executive on developing her leadership competencies, or just in a discussion with a prospect or client, the question inevitably comes up as to what the (or my) definition of leadership is. If I’m conducting training or teaching, I usually turn the question around and ask the trainees or students what their definition of leadership is. When this happens, I always find that the answers cover a range of individual and group behaviors. However, the common element in these answers always has some combination of the following:

  • A leader provides a vision of the future.
  • A leader makes decisions.
  • A leader illuminate the way forward.
  • A leader sets the example.
  • A leader tells people what to do, and sometimes how to do it.
  • A leader inspires and motivates others.

All of these definitions are true, and they all point to a few critical ingredients of leadership. First, there must be a goal. Second, there must be a range of options for how to proceed, and a certain level of uncertainty and risk. Third, the leader must inspire and motivate. Lastly, leaders have to lead; they have to set the example.

But when all is said and done, my favorite definition of leadership is the one I learned in the army:

Leadership is the art of influencing others in the accomplishment of a mission.

This definition is simple, perhaps deceptively so, but it encapsulates all of the elements of leadership that are salient to getting others to behave in a certain way in order to achieve a favored goal. Notice that this definition says nothing about providing a vision, making decisions, motivating others, or telling people what to do. There is no hint of coercion or authority, nor is there any indication that one should use any particular form of influence.

This definition also states that leadership is an art. There may be a certain amount of science and knowledge involved in leading, but ultimately it is more about honing a craft and applying the right skills and mindset than finding and applying the right formula. A good leader is a kind of artisan, honing his craft through diligent practice and experiential learning.

Another keyword in this definition of leadership is influence. Effective leaders use a range of approaches to influence others, from extreme “asking” to extreme “telling.” Sometimes a light touch is needed and a leader must influence by rational argument and evidence. At other times, the leader must get out in front and charge headfirst into enemy fire, hoping that the followers will follow. In some situations, leaders can ask for advice and get everyone to participate in problem solving and decision-making democratically. In others, the leader must be harsh and use threats and coercion to command obedience. It all depends on the leader’s objectives, the needs of the organization, the nature of the mission, and the skills, knowledge, attitudes, and emotional states of the followers. There is no magic recipe, and the more methods a leader has at her disposal to get others to follow her, the greater her range of effectiveness.

The final important element in this definition of leadership is that there is a mission. Leadership is only exercised in the context of some form of purpose or goal. If you’re just trying to influence others to like you or to hang out with you, there is nothing wrong with that. But that isn’t leadership. Leadership is goal-oriented.

© 2016 Richard Martin. Reproduction, forwarding and quotes permitted with proper attribution.

Note: Please contact me if you or anyone you know of is interested in publishing this series as a book (or in any other format). I can also provide a full book proposal and will refer you to my agent. This is from the Introduction of my series on leadership and leadership development, based on my experience as an army officer and over 10 years as a business and management consultant helping businesses and executives to thrive in the face of rapid change, risk, and uncertainty. It comes from a book I started to write two years ago. I’ve been posting the introductory chapter as a series on this blog, which you can consult at the following links:

Leadership is the same in the military, business… and hockey

What do I mean by leadership anyway?

Why is the military approach to leadership so powerful?

Chapter 1: Competence Is the Heart of Leadership

I have found over the years that the most influential and critical teachings in my development as a leader have come from watching, following, and learning from some of the most effective and inspirational leaders. You don’t know any of these people. However, I can say that they shaped my development as a leader in ways they probably can’t even imagine. They have given me the gift of example, guidance or critique at key junctures of my life and career(s). My aim with this book is to give you the same guidance, knowledge, and skills that I got as a developing leader throughout my adolescence, youth, military service, and business career. Some people are still important role models and influences even now, when I’m in my early fifties and enjoying a second career as an independent consultant, coach, speaker, and author.

I’ve structured the book around the ten leadership principles I learned as an officer in the Canadian Army. These military principles no doubt vary across the world, but I’m fairly certain that they nonetheless distill a common core of practical wisdom. I know these principles intimately, because—I often jokingly say—I’ve failed at every single one of them. But I can also assure you that I excelled as well. Sometimes I broke them intentionally, because I thought I could get away with it, but more often I broke them out of bad habits, lack of attention, or just plain foolishness. One thing I can say, however, is that they work, all the time, and in all circumstances. This means that you, dear reader, can also learn these principles.

Now you can incorporate this wisdom into your leadership and style. You may have an image of military leadership as harsh, direct, authoritarian, and prone to excessive rigidity and discipline. I’m not going to lie to you; military leadership can be all of those things. But military leadership is also about bringing out the best in people, forging them into a cohesive, unified, and inspired whole. You may be surprised to learn this, but I was taught that the need to fall back on authority was actually a failing. I therefore learned to rely on influence and inspiration rather than brute power. Military leadership can get people and teams to perform beyond expectations, in ways and conditions that the followers couldn’t even have imagined prior to undertaking a mission or task. Military leadership goes well beyond the transactional style of influence and basic forms of teamwork. It’s about creating an organic whole to survive and thrive in life threatening situations and that demand sacrifice, superb morale, and overcoming primal fears. Military leadership incorporates the best ways of transforming people, teams, and organizations.

© 2016 Richard Martin. Reproduction, forwarding and quotes permitted with proper attribution.

Note: Please contact me if you or anyone you know of is interested in publishing this series as a book (or in any other format). I can also provide a full book proposal and will refer you to my agent. This is from the Introduction of my series on leadership and leadership development, based on my experience as an army officer and over 10 years as a business and management consultant helping businesses and executives to thrive in the face of rapid change, risk, and uncertainty. It comes from a book I started to write two years ago. I’ve been posting the introductory chapter as a series on this blog, which you can consult at the following links:

My purpose in writing this series on leadership

What do I mean by leadership anyway?

Why is the military approach to leadership so powerful?

Chapter 1: Competence Is the Heart of Leadership

Like just about every Canadian boy, I played hockey. I wasn’t particularly good, but then again, I had fun most of the time and tried my best. I must have started playing minor hockey when I was about seven or eight years old. I can remember playing games where we would get dominated 21 to 1.

I eventually progressed to Peewee level, which was for 11 and 12 year-olds. In my second year at that level I couldn’t make the “A” team. I remember being relegated to the B squad and crying about it. My father was there to console me and let me know that I would have a lot more fun playing with other boys who were at my talent and skill level. Needless to say I was skeptical, but it turned out that Dad was right. As I look back on it now, the coaches who were responsible for these decisions must have talked to my father to brief him on the situation. I didn’t realize it at the time, of course, but getting my father involved and putting me in the right team was crucial to my development as a player. I never developed enough of the skills to dream of anything beyond minor hockey in my house league. I like to tell people now that I had the uncanny ability to be were the puck was, not where it was going to be. I did become a pretty good skater though.

It turned out that the B team had a coach who was very dedicated to teaching us how to play. I’m sad to say I can’t remember that man’s name, but I do remember the leadership and positive influence he had on all of us boys. Being the B team meant that we had little access to the municipal arenas for practice. We were often the last ones to get a bus to go to our league games. I lived in a rural area in eastern Ontario, and we would often have to drive 20 miles or more to get to a game.

Despite our second-class status, this man was determined to teach us how to play hockey well enough to be competitive in our league, to have fun, to hone our skills, and to give us a taste of what true team spirit and competition was like. He wasn’t just a terrific coach; he was also a mentor, a role model, and most important of all, a first-class leader.

I can’t remember how many times we were shut out of using the local arenas for our practice sessions. Instead of just complaining about it, he built a rink in his back yard. One time, it must have been on a Saturday, it was snowing and windy. We practiced on his rink for about two hours during the morning. Then let us all into his house and his wife served us spaghetti and hot dogs. After lunch we were back on the ice for another intense practice session. It didn’t register in this 12-year-old’s mind at the time, but that was a superb example of dedication and persistence.

The most revealing moment though came one day when we had a big game in a small town about 20 miles away. For some reason the minor hockey association had cancelled our bus to get to the opposing team’s home arena. Undaunted, our coach told us all to get dressed in all our equipment, minus the skates. He had a flatbed truck with wooden side panels and packed us all in the back and covered us with an old tarp. I don’t think too many parents would be impressed with the safety of such a maneuver nowadays, but back then nobody seemed to think it was particularly dangerous. After all, it was only about 10o C and snowing!

This coach didn’t just teach us how to play hockey. He also taught us team spirit, the value of demanding training, persistence, and a winning attitude. Even more compelling for me now, is that he showed us what a real leader is. Someone who makes sacrifices for the good of the team, shows the way, leads by example, and is dedicated to raising everyone to their full potential. None of us was going to be a pro, nor make it into a higher caliber amateur league, but he certainly made sure that we got the most out of that fleeting experience.

I’d like to say I was appreciative of this man’s (and others’) efforts and leadership at a very formative period of my life. Unfortunately, being a completely normal, self-centered teenager and then young adult, I promptly forgot about my Peewee hockey coach, that team, and that whole time in my life. It was only when I retired from the army after a 26-year career as an infantry officer that I looked back on the most formative experiences of my life, those that had impressed me and molded me, that I recalled that exciting year of hockey and the influence of that coach and the team had on me.

I also thought of other formative experiences, not just during my childhood and youth, but also throughout my military career. I realized that just about everything I had learned about influence, persistence, morale, sacrifice, and leadership had come about as a result of significant, shaping events, and the people who had led me, given me coaching, mentoring, instruction, and even well-deserved criticism and the occasional scolding.

Naturally, I think of that Peewee hockey coach. But I also think of when I was an officer in training, of the time when I saw an older cadet apologizing to another one for a having forgotten a task he had promised him. That little incident taught me more about humility and a willingness to recognize my faults than any psychology course or lecture on learning from our mistakes. I was encouraged through that to appreciate the value of contrition and admitting my failings, instead of becoming angry and pushing back for nothing.

I also think of the commanding officer in the army who taught us that the key to being a successful leader and officer wasn’t to be liked, but was instead to be respected. I recall another senior officer who recognized my talents and abilities and who encouraged me to take the initiative and to “fill my boots,” as we used to say in the army. There were also bad examples and experiences I would rather forget. Not, as you might think, related to operations or combat, but rather to poor leadership by superiors, peers, and subordinates. Oddly enough, though, these negative events and bosses have faded quickly into the background. They have influenced me by showing me what not to do, rather than what to do. But I can also say that it’s the positive role models, experiences, and events that have taught me the most about myself and about the fundamentals of leadership.

© 2016 Richard Martin. Reproduction, forwarding and quotes permitted with proper attribution.

Hierarchy often gets a bad rap. Aren’t we all supposed to be equal and collaborate toward common objectives? Political and social equality are definitely good things, but in a business or organizational setting, someone has to be in charge and responsibilities, accountabilities, authority, and resources must be allocated in a rational manner.

Hierarchy enables a thoughtful balancing of tasks, functions, and resources. When allocated according to authority and competency, we can optimize organizational efficiency and effectiveness while maximizing individual initiative and accountability. This aligns everyone in the organization to the realization of its vision and the accomplishment of its mission.

© 2016 Richard Martin. Reproduction and quotes are permitted with proper attribution.

  • There are three types of competence: knowledge, skills, and attitudes.
  • People want to follow leaders who are competent and able to lead them to victory and
    achievement.
  • The Leadership Competence Pyramid has three levels: management, inspiration, and change.
  • Management often gets short shrift or is seen in opposition to leadership, but it is an integral
    part of a leader’s competence toolkit.
  • The idea that you can be an effective leader while being a so-so manager is a myth. Leaders
    must be effective at planning, organizing, directing, executing, and controlling.
  • Knowledge is fairly easy to acquire, but what differentiates truly competent leaders is the
    ability to perform at and beyond expectations. This requires diligent and constant practice and
    skill development.
  • You need a growth mindset and a commitment to learning to lead and to develop your
    leadership competencies.
  • We can’t earn the respect and confidence of followers, peers, and superiors, unless we believe
    in ourselves and are truly committed to growth and improvement.
  • We need self-respect and self-efficacy to overcome the roadblocks to becoming truly effective
    leaders.
  • Confidence and respect are built over time by competent performance of our duties as leaders.

Richard Martin is The Force Multiplier. He brings his military and business leadership and management experience to bear for executives and organizations seeking to radically improve performance, grow, and thrive in the face of rapid change, harsh competition, and increasing uncertainty.

© 2015 Richard Martin. Reproduction and quotes are permitted with proper attribution.

12 techniques to boost your leadership competence:

  1. Set clear overarching objectives for you and your team.
  2. Analyze the internal and external environments, as well as the evolving situation.
  3. Consider multiple scenarios and courses of action before making a decision.
  4. Formulate a clear and direct mission and communicate it openly to your followers.
  5. Surround yourself with the right people and involve them as much as possible in analysis and decision-making.
  6. Ask for advice from followers, peers, and superiors and consider multiple perspectives in your analysis and decision-making.
  7. Break your plans into actionable steps and tasks and assign these to specific individuals on the basis of their competencies, talents, and developmental requirements.
  8. Ensure your subordinates have the resources needed to do their respective jobs and support them in their tasks.
  9. Communicate your plans and intentions clearly and directly.
  10. Question your followers frequently to know what they know, understand, and believe.
  11. Designate priorities and the focus of effort for all your plans and intentions.
  12. Follow up to ensure effective and efficient implementation of your guidance and direction.

Richard Martin is The Force Multiplier. He brings his military and business leadership and management experience to bear for executives and organizations seeking to radically improve performance, grow, and thrive in the face of rapid change, harsh competition, and increasing uncertainty.

© 2015 Richard Martin. Reproduction and quotes are permitted with proper attribution.

The recent resignations of Martin Winterkorn as CEO of VW and Marcel Aubut as president of the Canadian Olympic Committee highlight the continuing need for leaders to lead by example.

I learned this as an officer in the Canadian military, through minor incidents involving me and major ones involving others. Unethical conduct always catches up to you, no matter what it is. What’s more, the leader sets the ethical tone of the entire organization. I call this “giving moral license.” If the top boss and, by extension, the other leaders within the “chain of command” give ethically ambiguous direction or a downright bad example, this gives a license to everyone else to act in the same ethically questionable or ambiguous manner. As I wrote in Brilliant Manoeuvres:

“The leader sets the tone for the entire organization by how he or she thinks, acts, speaks, and decides. If the leader is weak and indecisive, the whole organization will often be of the same complexion. If the leader acts ethically and with integrity, then this attitude will tend to permeate the organization. The leader gives a licence to his or her followers to think and perform in a certain way; so all actions and words must be assessed for their impact on followers, superiors, peers, and those the organization is meant to serve. In the final analysis, the leader must be worthy of the loyalty, confidence, and respect of followers, because they will mimic the leader’s performance.”

If you think that’s hard and demanding, then you’re right. But that’s what it means to be a leader!

I’m never too busy to discuss your needs or those of anyone else you feel may benefit from meeting or talking to me. So feel free to contact me at any time!

Richard Martin is The Force Multiplier. He brings his military and business leadership and management experience to bear for executives and organizations seeking to radically improve performance, grow, and thrive in the face of rapid change, harsh competition, and increasing uncertainty.

© 2015 Richard Martin. Reproduction and quotes are permitted with proper attribution.

I’ve developed the following model to guide leaders in when and how to be decisive, delegative, consultative, or participative.

Decisive-Participative Matrix
I’m never too busy to discuss your needs or those of anyone else you feel may benefit from meeting or talking to me. So feel free to contact me at any time!

Richard Martin is The Force Multiplier. He brings his military and business leadership and management experience to bear for executives and organizations seeking to radically improve performance, grow, and thrive in the face of rapid change, harsh competition, and increasing uncertainty.

© 2015 Richard Martin. Reproduction and quotes are permitted with proper attribution.